Successful Event Manager

10 Things a DMC Can Do for You

For many people, the organization of a corporate event in a distant city brings a lot of stress, strain and sleepless nights.

Coordinating an event needs a lot of hard work irrespective of whether it’s an executive leadership forum or an annual conference.
It could even be a team building trip to an undiscovered territory or a remote event. Also, the person planning it may already be a full-time worker with limited time to coordinate the event.

That’s where a DMC comes in with its 360-degree scope of destination management experience. Now, let’s look ten things a DMC can do for you.

1. Create your program from start to finish.
2. Organize all kinds of logistics.
3. Plan and oversee all ground transport.
4. Ensure a flawless experience.
5. Manage all vendors.
6. Handle accounting.
7. Publicize your brand.
8. Reduce cost.
9. Minimizes work pressure.
10. Give you a high Return on Investment.

1. Create your program from start to finish.
Organizing and coordinating an event is sometimes very challenging. Some of the strategic activities include venue finding, venue booking, menu selection, floral decoration, sound and lighting system, equipment rentals and more. It becomes even tougher when you are putting these things together in a region where you are not based. However, the DMC can design your program in a manner that suits both the location and your objectives. The reason is that DMC professionals are creative planners and detail-oriented implementation experts. They will not only produce a draft program, but they will ensure that they deliver every last facet to perfection.

2. Organize all kinds of logistics.
It takes a lot of time and energy to get the best deals from vendors and partners without compromising anything. A renowned DMC reduces your paperwork load so you have exactly the right amount of everything. For instance, the DMC will ensure you have the right quantity of chairs and tables without over-planning or over-paying.
Are you expecting some arrivals/departures and a picky, hard-to-please group of people to take care? No worries, DMC experts are like air traffic controllers who are capable of multitasking with ease.

DMC experts are like air traffic controllers who are capable of multitasking with ease

3. Plan and oversee all ground transport.
You don’t need to worry about picking up executives from the airport and dropping them at the hotel. Also, you don’t need to bother taking the attendees from breakfast meetings to the VIP local activity and back again. The DMC will handle all for you with varied themes each new day. From executive town cars to luxury shuttles, a DMC is well-versed in all things transportation-related. They’ll make sure your participants are where they need to be at all times, and moreover, that they always arrive in style.

4. Ensure a flawless experience.
A French DMC will spice up the entire experience to the satisfaction of the attendees and guests. The French DMC may decide to take the event crew on VIP tours to enjoy the legendary museums and places in Paris. The DMC experts could also choose to treat top sales performers to a special evening with a world champion wine specialist. Simply put, the DMC can give access to the best of everything your location of choice has to offer.

DMC give access to the best of everything your location of choice has to offer

5. Manage all vendors.
One of the most unrecognized but overly critical strengths of the DMC is that they control all supplies for you. They do so at ease because they have high purchasing powers due to their many regular contacts. You will save both time and money. Also, destination management pros can differentiate a great vendor from a not-so-great one. You can work with a French DMC to enjoy some of the best supplies.

6. Handle accounting.
Contracts, communication and questions can pile up quickly when you’re handling everything on your own. However, a DMC can deftly reduce the number of emails from venues, caterers, talent bookers, rental companies, bartenders, drivers, etc. The DMC will also ensure that they keep an accurate track of all negotiations as the event date approaches. You don’t need to worry yourself about when deposits are due and how to avoid extra charges. The DMC will handle everything accounting for you.

7. Publicize your brand.
DMCs are talented marketers who pay attention to your brand’s reputation, ensuring that it reflects the quality of the event. Your DMC partners can quickly assist you with design and production of branded promotional materials for the event. What’s more, they’ll make sure everything from the dinner napkins to the awards ceremony trophies is of the best quality. Nothing less!

8. Reduce cost.
Not only are DMCs outstanding negotiators, but they’re also well-trained to multitask. That means there will be no significant invoices at the end of the event. Instead, there might be savings across the board thanks to their bargaining prowess. Also, risks will be minimal considering the DMC knows how to differentiate reliable suppliers from tricky ones.

9. Minimizes work pressure.
The event planner will save so many hours by hiring a respectable DMC. In the same way, you’d hire someone to prepare a gourmet dinner for 50 people instead of handling it yourself even if you are a fantastic cook. It’s always wise to bring in reinforcements when you’re planning a high-stake, long-distance event. You will be at ease if you entrust all the details of your destination event to a reputable DMC. The French DMC will work as an extension of your team executing your visions through their expertise skills. Hiring a DMC means ensuring a collaborative effort that comes together seamlessly and results in nothing but praise for you.

10. Give you a high Return on Investment.
After all said and done, what should matter most is the appraisal of the event from the attendees. With the right event partners rolling behind the scenes, you are guaranteed to receive a slew of high marks. If your objective is to impress your executives, hiring a DMC is a perfect opportunity to achieve that.

If our meetings spark a behavioural change between the delegates, which adds value to the stakeholders, then we’re on the way to achieving a High Return on Investment
 
 

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